Facilities and Maintenance

Community Use of School Facilities

The Ridgway School District allows community use of school buildings and grounds when facilities are not needed for school programs. Educational use always has priority, and all community use must protect District property and limit liability.

The following is summary only, please refer the policies below:

KF Community Use of School Facilities

KF-R Community Use of School Facilities – Procedures

How to Apply

  • Submit a Facility and Equipment Use Request Agreement at least 30 days in advance

  • Applications are reviewed and approved by the building principal

  • Events may not be advertised until approval, deposits, and paperwork are complete

Fees & Deposits

  • All users must provide a booking/damage deposit

  • Additional deposits may be required for keys or specialized equipment

  • Fees must be paid in advance to confirm reservations

Insurance Required

  • All users must provide a Certificate of Liability Insurance

  • Ridgway School District must be listed as Additional Insured and Certificate Holder

  • Coverage requirement is $2,000,000

Facility Rules

  • No alcohol, tobacco, marijuana, or controlled substances

  • Adult supervision is required for all youth activities

  • Users must stay within approved areas and provide adequate supervision

  • Facilities must be left clean and in original condition

Use Limitations

Facility use may be denied for:

  • Private events (e.g., weddings, receptions)

  • Activities that are unlawful, disruptive, or unsafe

  • Commercial or private enterprise use

  • Failure to meet insurance or agreement requirements

Priority & Cancellations

  • School programs always have priority

  • The District may cancel or reschedule events if conflicts arise

  • Renters may cancel without penalty up to 24 hours before the event

Facility and Equipment Use Request Agreement

Audio/Video Equipment Request Use Form

Facility Maintenance & Care

The Ridgway School District is committed to maintaining safe, clean, and well-cared-for facilities for students and the community. Community users share responsibility for protecting school buildings, grounds, and equipment during approved use.

All facilities must be left in the same condition and arrangement as they were found. Users are responsible for proper supervision, staying within approved areas, and for any additional cleaning, repairs, or maintenance required as a result of facility use. Associated costs may be assessed and deducted from the required deposit.

For questions related to facility care, maintenance expectations, or condition concerns before or after an event, please contact:

Shane Ayer, Maintenance & Transportation Director
(970) 626-4320 ext. 1306
sayer@ridgway.k12.co.us